Terms and Conditions for Sponsors and Exhibitors
This contract is between the Innovation Institute for Fan Experience (Producer) and the company listed above (Sponsor) for event to be held online November 10 and 11, 2020 (Event). For the purposes of this agreement, the term Sponsor applies to both Sponsors and Exhibitors at the event.
Sponsor shall pay the sponsorship fee to Event within 30 days after signing contract. An invoice will be sent to Sponsor. All prices are net and non-commissionable. All payments to be paid in US funds. Upon signature of completed contract, sponsorship shall be in effect. If the Sponsor fails to make the required payment in a timely manner, Event may terminate this contract and sponsor’s participation in the event without further notice and without obligation to refund monies precisely paid. Event reserves the right to refuse sponsor’s participation in the event if Sponsor is in arrears of any payment due to event. If payment is not made, Event is expressly authorized to make sponsorship available to others without releasing Sponsor from any liability hereunder. Event has the right to omit any company not paid in full by deadline above from the official event web site and virtual platform.
If Sponsor desires to cancel this contract, Sponsor may only do so by giving written notice to Producer with evidence of receipt. In such event, Sponsor shall be liable for the following cancellation fee: 50% of the total cost of Sponsor’s participation if such cancellation is effective until 2 months prior to Event date listed on the contract; and 100% of the total cost of Sponsor’s participation if such cancellation is effective within 2 months of the Event Date on the contract. Payment of cancellation fee must be received by Producer within 15 days after cancellation. The effective date of any cancellation shall be the date Producer receives Sponsor’s written notice as specified above. Sponsor understands this cancellation fee has been incorporated into the contract as a valid pre-estimate of damages. Event will sustain which will not be capable of precise determination and is liquidated and agreed-upon damages suffered as a result of Sponsors’ cancellation and is not a penalty. Subsequent reassignment of canceled Sponsorship shall not affect this cancellation assessment.
Cancellation or Interruption of Event:
If for any reason beyond Event’s control (i.e. fire, casualty, flood, epidemic, earthquake, explosion, accident, blockage, embargo, inclement weather, governmental restraints, act of public enemy riot or civil disturbance, impairment or lack of adequate transportation, technology, power or connectivity outages, inability to secure sufficient labor, technical or other personnel, or act of God, the Event or any part thereof, is prevented from being held or interrupted, Producer may cancel the Event and will refund all fees paid by sponsor. However, in such event, Producer shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising by virtue thereof, and Sponsors waives claims for damage arising there from. However, in the event of such cancellation,
Postponement of Event:
If for any reason the dates of the Event should be changed, no refund will be due to Sponsor. Event will re-assign Sponsorship to Sponsor and Sponsor agrees to use Sponsorship under the terms of the contract. Producer shall not be financially liable or otherwise obligated in the event that the Event is relocated or postponed.
Limitation of Liability; Indemnity:
Neither the Producer nor any of its officers, agents, employees or other representation shall be held liable for and each is hereby released from any damage, loss, harm, or injury to the person or property of Sponsor or any of its visitors, agents, employees or other representatives, resulting from Sponsors’ participation in the Event, licensing and /or use of Sponsorship space hereunder, or the failure of Producer to , make available the Sponsorship space/Sponsorship or hold the Event, however caused, including the caused by Producer or it officers, agents, employees or other representative’s negligence. Sponsors shall indemnify, defend and hold harmless Producer and its respective owners, directors, officers, employees, agents and representatives from , any and all claims, demands, suits, liability damage, loss, costs, attorney fees, and expenses of any kind which might result or arise from its participation in the Event, its licensing and/or use of Sponsorship space hereunder, or any action or failure and warrants that it complies with all event rules and regulations; and that it holds the necessary rights to permit the use of the logo and other materials it provides to Event for the purpose of this contact; and that the use, reproduction, distribution, or transmission of these materials will not violate and criminal laws or any rights of any third parties, including but not limited to, such violations as infringement or misappropriation of any copyright, patent, trademark, trade secret, music, image, or other proprietary or property right, false advertising, unfair competition, defamation, invasion of privacy or rights of celebrity, violation of any anti-discrimination law or regulation, or any other right of an person or entity.
Sponsor shall not violate any copyrights with respect to writings, music, or other material used by it at the Event or at any affiliated function and assumes sole liability and responsibility for the use and display of all copyrighted materials at the Event, and shall obtain any and all necessary licenses therefore.
Listing and Promotional Materials:
By participating in the Event, Sponsor grants to Producer a fully-paid, limited no-exclusive license to use, display and reproduce the name, trade names and product names of Sponsor in any Event directory (print, online or other media) listing the Sponsoring companies at the event and to use such names in Event promotional materials. Event shall not be liable for any errors in listing or description or for omissions. Sponsor’s items and personnel appearing during the Event maybe included in event photographs and used for Event promotional purpose.
Sponsor and its employees/representatives shall conduct themselves in a manner in accordance with standards of decency and good taste.
Producer shall have full power in the enforcement and interpretation of all terms, conditions and rules, and the power to make amendments and set further terms, conditions, and rules as it deems necessary and in the best interest of the Event.
Sponsor shall be responsible for obtaining all licenses, permits and approvals under local, state, and Federal law applicable to it activity at, and obtaining all tax identification numbers and paying all taxes, license fees and other charges that become due to any governmental authority in connection with the Event.
Agreement to Terms, Conditions and Rules:
Sponsor agrees to observe and abide by the foregoing terms, conditions and rules, and by such reasonable additional terms, conditions and rules made by Producer from time to time for the efficient and safe operation of the Event all of which constitute a part of this Agreement. The rights of Producer under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of Producer.
Entire and Binding Contract:
This contract constitutes the entire contract between Producer and Sponsor with respect to the subject matter herein and supersedes all prior written and oral contracts or statements not referenced herein. No representation , statement, condition, warranty or contract not contained or referenced in this contract shall be binding or have any force or effect whatsoever.
The failure of either Sponsor or Producer to enforce any of their rights under this contract shall not constitute a waiver or modification of this contract, and either Sponsor or Producer may, within the time provide by applicable law, take appropriate action to enforce any such rights.
This contract is governed by the laws of the State of Mississippi as applied to contracts entered and performed within such state. Sponsor agrees that the courts located in the State of Mississippi shall constitute the exclusive forum by the resolution of any all disputes arising out of, connected with or related to this contract of breach of any provision of this contract. Sponsor waives any right to assert lack of personal or subject matter jurisdiction and agrees that venue property lies in the State of Mississippi.